Camps & Events Policies | Warriorsacademygym

CAMPS & EVENTS INFORMATION & POLICIES

Please review the information and policies below before participating in a Warriors camp, clinic, open gym or special event. Additional policies, terms and agreements may apply and are provided during registration.

1. GENERAL EVENT POLICIES

ATTIRE

Participants should wear comfortable, fitted athletic clothing appropriate for gymnastics and active play. T-shirts, shorts, leggings and leotards are appropriate. Clothing should not be excessively baggy or have loose or attached pieces that could catch on equipment. Jeans are not permitted on gymnastics equipment.

Participants will remove socks and shoes while using the gymnastics equipment. Long hair must be secured away from the face.

All jewelry should be removed before participation, including necklaces, bracelets and rings. Post earrings are permitted.

ILLNESS

To help prevent the spread of illness, participants should not attend a program or event if they are showing signs of sickness.

Participants should stay home if they have:

A fever of 100.4°F or higher. Participants must be fever-free for 24 hours without medication before returning.
Vomiting or diarrhea within the past 24 hours.
A persistent cough, sore throat or congestion not related to allergies.
Unexplained rashes, skin lesions or open wounds.
Red, crusty or itchy eyes that may indicate conjunctivitis/pink eye.
Head lice. Participants must be treated and lice/nit-free before returning.
A communicable illness such as flu, strep throat, COVID-19, chickenpox or another contagious illness.

If a participant arrives showing signs of illness or develops symptoms while participating, a parent or caregiver may be contacted for prompt pickup.

Rashes & Skin Conditions: If a participant has a visible rash or skin condition that is not contagious, such as eczema, please provide a doctor's note if it could reasonably be mistaken for a contagious condition.

Please inform the front desk if your child tests positive for a contagious illness so Warriors can take any necessary precautions.

BEHAVIOR & SAFETY

Participants are expected to follow staff instructions and treat other participants, staff, equipment and facilities with respect and care.

Behavior that creates an unsafe environment, causes injury or could reasonably cause injury may result in removal from an activity or event. Possession of illegal drugs, alcohol, tobacco or nicotine products, or weapons will result in immediate dismissal.

Depending on the situation, staff may use the following steps:

Verbal warning
Redirection or removal from an activity
Parent or guardian notification
Dismissal from the program or event

Warriors reserves the right to skip steps when behavior presents an immediate or significant safety concern.

Participants dismissed for behavioral or safety reasons will not receive a refund or credit.

PERSONAL BELONGINGS & ELECTRONICS

Please leave unnecessary electronics and valuables at home. Cell phones and other personal electronics should remain put away during activities unless otherwise directed by staff.

Warriors Academy of Gymnastics is not responsible for lost, stolen or damaged personal belongings.

Lost items will be placed in our Lost & Found, which is cleaned out twice per year. We strongly recommend labeling personal belongings with the participant's name.

2. CAMP POLICIES

FOOD & DRINKS

Participants should bring:

A packed lunch

Two snacks (one morning and one afternoon)

A refillable water bottle

A water fountain is available for refills throughout the day.

Please do not send food containing peanuts. Warriors does not guarantee a peanut-free environment.

Refrigerators and microwaves are not available for participant use, so please plan lunches accordingly. Please label food, drinks and personal belongings.

ALLERGIES & EMERGENCY MEDIATION

Parents or guardians must notify Warriors of any food, medication or environmental allergies that may affect a participant.

Participants with an allergy that may require emergency medication or treatment while in Warriors' care must have a current Allergy Action Plan on file.

For camps and other drop-off events, please contact the front office before the participant's first event to discuss emergency medications and any necessary accommodations.

PERSONAL CARE

All Day Camp and Summer Camp participants must be fully toilet trained and able to use the restroom independently.

Please send a complete change of clothes with your participant each day.

3. PARENTS' NIGHT OUT

PERSONAL CARE

Parents' Night Out participants must be fully toilet trained and able to use the restroom independently.

4. CANCELLATIONS, TRANSFERS & REFUNDS

DAY CAMP

Cancellations made at least 7 days before camp are eligible for a full refund or may be transferred to another available Day Camp date.
Cancellations made less than 7 days before camp are non-refundable but may be transferred to another available Day Camp date.
Cancellations made within 24 hours of camp and no-shows are not eligible for a refund, transfer or account credit.
If a participant becomes ill within 24 hours of camp, please contact Warriors before camp begins. A transfer to another available Day Camp date may be offered at Warriors' discretion.

SUMMER CAMP

A $100 non-refundable deposit is charged at registration to reserve each participant's Summer Camp spot. The remaining balance will be automatically charged 30 days before the first day of camp.
Cancellations made more than 30 days before camp will not incur any additional charges; however, the $100 deposit is non-refundable.
Transfers to another Summer Camp week may be requested more than 30 days before camp, are subject to availability, and are not guaranteed until confirmed by Warriors.
Once the remaining balance has been charged, camp tuition is non-refundable and cannot be transferred or credited toward another program.
If a cancellation is made within 30 days of camp and Warriors is able to fill the vacated spot from the waitlist, the amount paid above the $100 non-refundable deposit may be refunded.
No refunds, credits or transfers will be issued for no-shows.

PARENTS' NIGHT OUT & SKILLS CLINICS

Cancellations made at least 7 days before the event are eligible for a full refund.
Cancellations made less than 7 days but more than 24 hours before the event are eligible for a 50% refund.
Cancellations made within 24 hours of the event and no-shows are not eligible for a refund or account credit.

OPEN GYM

Open Gym registrations are non-refundable. If you are unable to attend your scheduled Open Gym, your registration may be transferred to another available Open Gym date.